140,000 square feet of meeting space — and one AV rule worth knowing before you book a crew.
Fairmont Austin is one of downtown Austin's largest hotel conference properties, with ballrooms and meeting rooms built for everything from board meetings to full conferences. The one detail that changes how a video crew plans a shoot here: in-house AV exclusivity.
Fairmont Austin's in-house AV partner, Encore, is the exclusive provider for rigging, internet, and power within the property's event spaces. For a video crew, that means any truss, pipe-and-drape rigging for lighting, or dedicated production internet drop needs to be coordinated through Encore rather than brought in independently — plan your gear list and budget with that in mind.
Catering and bar service are similarly exclusive to the hotel, which doesn't directly affect a production crew but is worth knowing when scoping a full event budget alongside video.
Indoor and outdoor meeting space across ballrooms and meeting rooms.
Encore is the mandatory in-house provider for rigging, internet, and power — independent rigging or internet drops aren't an option.
Fairmont Austin is the sole provider for catering and bar service.
Direct line for confirming specific meeting room AV/rigging costs and availability.
Rigging, internet, and power are exclusive to Fairmont's in-house partner, Encore — you can't bring in an independent AV vendor for those specific services. Camera and lighting crews are generally fine; confirm specifics for your event with the hotel's events team.
More than 140,000 square feet of indoor and outdoor meeting space across ballrooms and meeting rooms, with a dedicated events team.
Start with the hotel's events team ([email protected]) to confirm room-specific AV/rigging costs through Encore before finalizing a production budget.
Venue logistics verified against: Fairmont Austin — Meetings & Conferences · Fairmont Austin — Meeting Rooms. Policies change — confirm current details with the venue directly before your shoot.
A pre-production checklist used by Pantheon event clients — shot list framework, crew brief template, and a same-day social content protocol.
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